Exporting Your Event Memories

After your event ends, the memories live on. Party Bucket makes it easy to export all your event content—photos, videos, playlists, and data—so you can preserve, share, and relive your event long after it's over. This guide covers everything about exporting your event memories.

Why Export Matters

Exporting ensures:

• Permanent Preservation: Keep memories safe forever
• Easy Sharing: Share with guests who want copies
• Backup Security: Have backups in case of issues
• Offline Access: Access content without internet
• Creative Projects: Use content for albums, videos, etc.

What You Can Export

Photos and Videos

Party Bucket allows you to export event data including references to all photos and videos shared during your event. The event data export includes metadata about each post, including when it was created and who shared it. While individual file downloads are handled through the event interface, the comprehensive event data export provides a complete record of all content shared.

For bulk access, the event data export includes information about all posts, allowing you to track what was shared and when. The export format is JSON, which can be processed to identify and organize all photos and videos from your event.

Playlists

Spotify playlists can be exported in two formats: JSON and CSV. The JSON format includes complete playlist data with song metadata, voting statistics, suggestion history, and queue information. The CSV format provides a spreadsheet-friendly version that's easy to analyze and share.

The exported playlist data includes the song list with full metadata (title, artist, album), voting statistics showing how many votes each track received, suggestion history indicating who suggested each song, and queue information showing the final order of tracks. This data serves as both a memento of your event's soundtrack and useful information for planning future events.

Event Data

Event data exports provide comprehensive information about your event. The export includes analytics such as engagement metrics showing how many posts were shared, attendance data listing all attendees, activity reports with timestamps, and performance statistics that help you understand event success.

Guest information in the export includes attendee lists with display names, participation data showing who was most active, and activity logs showing when guests joined and participated. Note that contact information is only included if guests have explicitly provided and verified their email addresses.

How to Export

From the Dashboard

Event data export is available through the event admin dashboard. Navigate to your event's admin view, where you'll find export options for event data. The export includes all posts (photos, videos, messages), track information, and attendee data in a comprehensive JSON file.

Playlist export is available through the admin interface. Navigate to the music section of your event admin dashboard, click "Export Playlist," and choose your preferred format. Playlists can be exported as JSON (default) or CSV format. The JSON format includes complete metadata, while CSV provides a spreadsheet-friendly version.

Export Options

Formats Available:

Party Bucket currently supports JSON and CSV export formats. Event data exports are provided as JSON files containing comprehensive information about your event, including all posts, tracks, and attendees. Playlist exports are available in both JSON and CSV formats, giving you flexibility in how you use the data.

JSON format is ideal for developers or those who want complete data with all metadata preserved. CSV format works well for spreadsheet analysis and is easier to share with non-technical team members. Both formats include timestamps, metadata, and all relevant information about your event content.

Organizing Exports

Automatic Organization

Party Bucket's export data is organized to make it easy to process. The JSON export includes timestamps for all content, allowing you to sort chronologically. Posts include attendee information, making it easy to group content by contributor. Content types (photos, videos, messages) are clearly identified in the export, and you can sort by engagement metrics if you process the data.

The structured JSON format makes it straightforward to organize exports programmatically or manually. Each post includes metadata about when it was created, who shared it, and what type of content it is, giving you all the information needed for organization.

Manual Organization

After exporting, you have full control over organization. Sort by date using the timestamps included in the export, group by guest using the attendee information provided, create albums by curating specific posts, tag content with your own organizational system, and rename files as needed for your workflow.

Sharing Exports

With Guests

Sharing exports with guests requires consideration of privacy and data protection. The exported JSON files can be shared directly, or you can process the data to create more user-friendly formats. When sharing, respect guest privacy by only sharing content they've explicitly consented to share publicly, get permission before sharing individual photos or videos, allow opt-out options for guests who prefer not to be included, and follow privacy regulations like GDPR.

The export data includes attendee information, so be mindful of privacy when sharing. Consider processing the export to create curated collections that respect guest preferences and privacy concerns.

Public Sharing

For public sharing, process your exports to create shareable content. Share highlights publicly on social media, create social media posts using exported event data, build event albums from the exported information, and engage with your community using the content collected during your event.

Public galleries can be created by processing the export data and hosting the content through your preferred platform. The export provides all the metadata needed to create organized, shareable collections that showcase your events effectively.

Backup Strategies

Multiple Backups

A comprehensive backup strategy ensures your event memories are never lost. Keep a primary copy on your computer for easy access, store a cloud backup in services like Google Drive or Dropbox for redundancy, maintain a physical backup on an external drive for long-term storage, and consider keeping an online gallery accessible for sharing and viewing.

The JSON export format makes it easy to create multiple backups since the files are relatively small and contain all the metadata about your event. You can export multiple times to ensure you have backups at different stages of your event.

Backup Schedule

Establish a backup schedule that works for your needs. Export event data after your event concludes to create an immediate full backup, perform regular exports if you want ongoing backups during long events, and always create a final backup before making any changes or deletions to your event data.

Advanced Export Features

Selective Export

While Party Bucket's export includes all event data, you can process the JSON export to create selective exports. The export data includes timestamps, attendee information, and content types, making it easy to filter by date ranges, select content by specific guests, filter by content type (photos, videos, messages), and identify approved content if you've used moderation.

The comprehensive JSON format gives you all the data needed to create custom filtered exports that meet your specific needs.

Automated Exports

Currently, exports are performed manually through the admin interface. You can establish a regular schedule for manual exports to ensure you always have recent backups. For post-event exports, perform the export immediately after your event concludes to capture all data while it's fresh.

Future integrations may enable automated exports, but for now, the manual export process is straightforward and ensures you have control over when and what you export.

API Access

Party Bucket's export functionality is available through the admin interface. The JSON export format is designed to be easily processable, allowing you to integrate the data with other tools, automate workflows using the exported data, and build custom solutions that work with your existing systems.

File Management

Storage Considerations

The JSON export files from Party Bucket are relatively small since they contain metadata rather than the actual media files. The export includes references to all posts, tracks, and attendees, along with timestamps and metadata. For the actual photos and videos, you'll need to access them through the Party Bucket interface or download them individually.

When planning storage, consider that JSON export files are typically small (often under 1MB even for large events), but if you're downloading actual media files, photos are typically 2-5 MB each and videos can vary greatly (10-100+ MB). For large events with many photos and videos, plan storage accordingly.

Organization Tips

Best practices for organizing exports include using descriptive folder names that include the event name and date, organizing by type (event data, playlists) or by guest if you process the data, keeping the JSON metadata files with any downloaded media, and documenting your organization system so you can find exports later.

Common Use Cases

Creating Albums

The export data provides all the information needed to create organized albums. Use the exported event data to identify all photos shared, organize them chronologically using the timestamps, create physical or digital albums using your preferred tools, and share curated collections with guests.

For video compilations, the export data helps you identify all videos shared during your event. Use this information along with the exported playlist data to create compilations that include music from your event's soundtrack, creating memorable keepsakes that combine visual and audio memories.

Social Media Content

Export data makes it easy to identify the best content for social media. Use the export to find the most engaged-with photos (if you track engagement), create social posts using the metadata to tell your event's story, build event stories that showcase the celebration, and engage your audience with authentic content from your event.

Professional Use

For professional event organizers, exports provide valuable documentation. Export highlights to create portfolios that showcase your work, demonstrate success through comprehensive event documentation, and use the data to improve future events based on what worked well.

Troubleshooting

Export Failures

If an export fails, check your internet connection to ensure it's stable, verify you have the necessary permissions (exports require moderator access), try again as temporary issues can occur, check that your event still exists and hasn't been deleted, and contact support if the issue persists.

Since exports are JSON files that are relatively small, file size is rarely an issue. The export process is designed to be reliable, but network issues or permission problems can occasionally cause failures.

Large Exports

For large events, the JSON export format is efficient and handles large amounts of data well. The export includes all posts, tracks, and attendees in a single JSON file, which remains manageable even for events with hundreds of participants. Consider cloud storage for backups, and allow time for processing if you're working with very large datasets.

Missing Content

If content appears to be missing from your export, check that you're exporting from the correct event, verify that content wasn't deleted before the export, check moderation status if you're filtering for approved content only, and review that you're looking at the complete export data (some content might be in different sections of the JSON).

Privacy and Permissions

Guest Content

Understanding content ownership is important when exporting. Guests own the content they share, so respect copyright when using exported content. Get permission for commercial use if you plan to use photos or videos in marketing materials, and follow privacy regulations like GDPR when handling exported data that includes guest information.

The export includes attendee information and metadata about all content, so be mindful of privacy when sharing exports. Consider processing the data to anonymize or filter information based on your sharing needs.

Data Protection

Party Bucket's export functionality includes security measures to protect your data. Exports require moderator access, ensuring only authorized users can export event data. The JSON format allows you to control how and where you store exported data, and you should follow your organization's data protection policies when handling exports.

Access controls ensure that only event moderators can export data, protecting guest privacy and event information. When storing exports, use secure storage solutions and follow best practices for data protection.

Best Practices

Regular Exports

Establish a regular export schedule to ensure you always have recent backups. Export immediately after your event concludes to capture all data while it's fresh, keep multiple copies in different locations for redundancy, and update backups regularly if you continue to add content after the event.

Since exports are quick and the files are small, there's no downside to exporting frequently. Consider exporting both event data and playlists to have comprehensive backups of all your event information.

Organization

A systematic approach to organizing exports makes them more useful. Use consistent naming conventions that include event name and date, create a clear folder structure for storing exports, preserve the JSON metadata files as they contain valuable information, and document your organization system so you can find exports later.

The JSON format is designed to be self-documenting with clear structure and metadata, making it easy to organize and process exports even months after your event.

Sharing

Thoughtful sharing respects privacy and guest preferences. Always respect privacy when sharing exported data, get permissions before sharing individual photos or videos, provide options for guests who prefer not to be included, and make sharing easy by processing exports into user-friendly formats when needed.

Getting Started

Ready to export your event memories? The process is straightforward. Navigate to your event's admin dashboard, where you'll find export options for event data and playlists. Choose what you want to export—event data provides comprehensive information about all content, while playlist export focuses on the music. Select your preferred format (JSON for event data, JSON or CSV for playlists), download your files, and organize them in your storage system.

Create your event and know that when it's over, all your memories are just one export away. Preserve, share, and relive your events forever with Party Bucket's export features. The JSON and CSV formats provide all the data you need to create albums, share memories, and build comprehensive records of your celebrations.